Executive Assistant

Brief Job Description:

Reporting directly to the President with additional accountability to the Human Resources Consultant, the Executive Assistant is an integral component of the organization’s success and provides efficient, reliable and accurate administrative support that allows each person to accomplish goals that enhance and advance Regional One.   The Executive Assistant must be creative and enjoy working within a growing, entrepreneurial environment that is mission-oriented, results-driven and community focused.

 

Specific Duties and Accountabilities

 

Executive Support for the President

  • Manage an extremely active calendar of appointments; complete and submit expense reports; compose and prepare correspondence that, at times will be confidential; arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
  • Plan, coordinate and ensure schedule is followed and respected by key stakeholders and others in the organization who desire one-on-one meeting time; serve in “gatekeeper” and “gateway” role, creating win-win situations and interrupting when appropriate to maximize time in meetings and time in office
  • Provide a weekly summary of most immediate upcoming commitments (7/14/30 days) and follow up as directed (confirm, reschedule or cancel)
  • Communicate directly with Board members and/or their assistants on matters related to schedule
  • Act as a “barometer,” having a sense for the issues taking place in the environment and passing along information that may be of interest
  • Build relationships with key stakeholders crucial to the success of the organization, and manage stakeholders in keeping on schedule for special projects, some of which may have significant impact
  • Coordinate agendas and materials for executive leadership meetings and all-staff meetings

 

Support for Human Resources

  • Assist with maintaining compliance with employment documentation requirements (employee file, W4, I9, ISO job description, etc.); retain and/or destroy documents for terminated employees
  • Maintain accurate and up to date job descriptions; perform unannounced random update requests of 10% of total employee population quarterly
  • Update organizational charts on a bi-weekly basis (synch with payroll cycle) and publish changes to executive leadership team
  • Review meetings matrix monthly and issue updated chart to executive leadership team
  • Obtain pre-employment forms and submit to appropriate department in advance of new-hire arrival
  • Coordinate orientation schedule for newly hired employees for first two weeks; coordinate schedule for 90/180/365-day follow up meetings
  • Notify newly hired employees of their eligibility to enroll in benefit programs; process enrollments with insurance carriers and enter payroll deductions in ADP
  • Remove coverage of terminated employees with insurance carriers and initiate COBRA process
  • Schedule travel arrangements and approve and submit expense reports for candidates
  • Plan employee events and team building activities which at times may include spot awards, quarterly events, end of year holiday party, etc.
  • Provide support for special projects – R1 University, internship program, etc.

 

Education and Qualifications

  • Bachelor’s degree and strong career focused interest in aviation, human resources or both
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to maintain highest level of discretion and confidentiality at all times with strong penchant for recognizing when others are seeking information that is not of their concern and redirect the conversation/request
  • Strong organizational skills with ability to prioritize competing time-sensitive tasks
  • Very strong interpersonal skills and the ability to build professionally distanced relationships with stakeholders, internal staff, board members, and external partners
  • Strong written and verbal communication skills and high attention to detail
  • Demonstrated proactive approach to problem-solving with sound decision-making capability
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
Job Type: Full Time
Job Location: Deerfield Beach

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RegionalOne-About-Us_Dave-D

Dave Dicken

VP of Aircraft Materials

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Mr. Dicken joined the Regional One team in July 2022. He oversees all aspects of the airframe material supply chain which includes procurement, repairs, product line, and sales.  Prior to Regional One, Mr. Dicken has held similar roles adding up to 25 years of component supply chain and sales experience in the aviation industry.

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Duane Butler

Sr Vice President of Engine Trading

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Mr. Butler is a graduate of the University of Cincinnati and has been leading Regional Ones Engine team for nearly a decade. His team is responsible for building business cases and executing sales strategies on all engine related matters, both on entire assets, and engine piece part inventory. Mr. Butler also is integral in R1 University, an internal education program that mentors and helps grow talent from within Regional One.

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Zef Chhatriwalla

Chief Financial Officer

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Zef: Mr. Chhatriwalla joined the R1 team in 2022 and is responsible for our financial and accounting matters. He is a CPA with 25+ years of global financial experience in both the Automotive and Aerospace organizations.

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Kurt Brulisauer

Chief Commercial Officer

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Mr. Brulisauer was appointed Chief Commercial Officer at Regional One in 2019, after serving as Chief Financial Officer from September 2015 through November 2017. Prior to re-joining Regional One, Mr. Brulisauer held the roles of Senior VP of Operations and Senior VP of Ground Operations at Silver Airways. He has over 15 years of experience in the aviation industry, which started at AirTran Airways. Mr. Brulisauer brings additional experience in different industries such as Logistics and Supply Chain as well as Information Technology and Services. He received his B.A. from Embry-Riddle Aeronautical University and holds a master’s degree in Business Administration from Georgia Institute of Technology Scheller College of Business.

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Hank Gibson

President

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Mr. Gibson joined the company in 2012, after more than 20 years as Senior VP at Volvo Aero Services Corp. He was most recently responsible for overseeing all global sourcing activities for Volvo and its key relationships with manufacturers, airlines and independent MRO's. During his aviation career, he has held a number of key executive management positions including, Senior VP of Business Development & Strategic Planning and Senior VP of Global Sales & Marketing. Prior to joining Volvo, Mr. Gibson spent five years working for financial services companies in New York. He holds a BS in Finance from Florida Southern College and has attended various post-graduate management education programs.

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Doron Marom

Chief Executive Officer

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Mr. Marom has well over 30 years of industry experience and was previously an Executive for Volvo Aero Services f/k/a The AGES Group. He obtained his Master’s Degree in Business Administration from Nova University and his Bachelor’s Degree from the New York Institute of Technology.

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Israel Tal Vaknin

Vice President Of International
Business

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Mr. Tal leads and implements Sales, Leasing, Inventory Management and Spare Parts Support for the company. He has engaged numerous airlines in over 30 countries worldwide and brings a vast amount of industry experience to Regional One.

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Joseph Schwantes

General Counsel

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Mr. Schwantes has overseen all legal aspects of the company since 2010, including the review of all major negotiations and transactions and the administration of all long-term contracts and potential legal claims. Mr. Schwantes also currently oversees the company’s department of Human Resources. He is a member of the Florida Bar and a graduate of the University of Miami School of Law.

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Vice President of Information Technology

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Mr. Christo is a highly skilled software engineer, web developer, and IT operations specialist with a passion for technology and innovation. Holding a Bachelor's degree in Computer Science, Bill has built a successful career by combining his expertise in Agile methodologies, project management, and IT operations to deliver effective solutions across various industries. Adept at problem-solving and leading diverse teams, Bill is dedicated to staying current with industry trends and emerging technologies, ensuring that our company remains at the forefront of innovation. His commitment to continuous learning and collaboration make him an invaluable member of our team.

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Celine Buchon

General Manager

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Celine is a seasoned sales professional with over 20 years of sales experience in aviation. Celine's unique skillset includes improving corporate sales bottom line, creating sales strategies, improving relationships with new and existing customers, motivating sales teams, and ultimately improving company revenues to the next level of success.

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